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- For exhibitors
- Plan trade fair presence
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Order deadlines
Order deadlines for exhibitors
We want to make sure that your participation as an didacta exhibitor is stress free. In addition we want to and make it easier for you to prepare for the trade fair. The following check list will provide you with an overview of all the things that you should consider and it includes important deadlines. This way, you will have all the important dates at a glance.
- You can find the right contact person to answer your questions with one click
- You can import the most important dates directly into your calendar software (e.g. Outlook) using iCalendar
- Show or hide deadlines, important information and start dates for organizing your trade fair participation
Import all appointments in your calendar application with one click.
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Stand space
Layout planning begins
15.09.2023 | 8:00 AM
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Stand space
Mailing of stand confirmations
20.09.2023 | 9:00 AM
Starting about September 2023 stand confirmations are sent out. The participation contract takes effect with stand confirmation. The stand area confirmation includes dimensioned stand sketches and site maps as attachments.
Tel. +49 221 821-3998
Download calendar entry
Fax +49 221 821-3999
e-mail -
Services
Mailing of service-shop log-in data
20.09.2023 | 9:00 AM
Starting about September 2023 service shop log-in data is sent to exhibitors whose stands have been confirmed. You can easily order our trade fair services online through the service shop.
Service shop Hotline
Download calendar entry To the Service shop
Tel. +49 221 821-3666
E-mail -
Orders
Hotel room reservations
01.10.2023 | 5:00 PM
Book your hotel accomodation for didacta 2024 here.
Hotel and Travel Services
Download calendar entry To the booking portal
Tel. +49 221 821-3998
Fax +49 221 821-3999
e-mail -
Invoice
Mailing of participation invoice
01.12.2023 | 9:00 AM
Die Rechnung über den Beteiligungspreis der Standmiete erhalten Sie ca. ab Dezember 2023. Der Rechnungsbetrag ist sofort nach Erhalt der Rechnung fällig.
Tel. +49 221 821-3998
Download calendar entry
Fax +49 221 821-3999
e-mail -
Service
Booking eSlots
20.12.2023 | 12:00 AM
Book your eSlot now to enter the exhibition grounds for set-up and dismantling.
eSlot Serviceteam
Download calendar entry To the booking portal
Telefon: +49 221 821 2097
E-Mail: eslot@koelnmesse.de -
Orders
Order advertising materials
20.12.2023 | 9:00 AM
Refer customers and business partners persuasively to your participation at the trade fair – with the varied selection of printed and online promotional material.
NEUREUTER FAIR MEDIA GmbH
Download calendar entry
Tel. +49 201 365 47-254
e-mail -
Services
Deadline 05.04.2022 for ordering in the service-shop
20.12.2023 | 5:00 PM
Place your order through the service shop!
- Deadline for ordering exhaust vent and compressed air installation*
- Deadline for ordering suspensions (from the hall celling)*
*It is possible to make a reservation at a later point in time for an additional charge.
Service shop Hotline
Download calendar entry
Tel. +49 221 821-3666
E-mail -
Advertising materials
Editorial and advertising deadline for the Marketing Package
22.12.2023 | 5:00 PM
All main exhibitors, co-exhibitors and all additionally represented companies are obliged to order the Marketing Package, which includes an entry in the printed catalogue. A fee is charged for this service. Please make a note of the deadline for providing editorial and advertising content.
NEUREUTER FAIR MEDIA GmbH
Download calendar entry To the Media shop
Tel. +49 201 365 47-254
e-mail -
Stand construction
Application of co-exhibitors
22.12.2023 | 6:00 PM
Deadline for the application of co-exhibitors*.
For co-exhibitor application please click on the button below to get to your online application.
*Co-exhibitors are companies that are represented at the trade fair with their own products and their own personnel but use the stand area of a main exhibitor. Companies within a corporate group and subsidiaries count as co-exhibitors.
Tel. +49 221 821-3998
Download calendar entry Online application
Fax +49 221 821-3999
e-mail -
Trade Fair
GEMA registration deadline
17.01.2024 | 5:00 PM
Register musical reproduction/performance with GEMA.
GEMA – Bezirksdirektion NRW
Download calendar entry
P.O. Box 1013 43, 44013 Dortmund, Germany
Tel. +49 231 57701-200
Fax +49 231 57701-230 -
Services
Deadline 17.01.2024 for ordering in the service-shop
17.01.2024 | 5:00 PM
Place your order through the service shop!
- Deadline for ordering advertising space
- Deadline for ordering electrical installations*
- Deadline for ordering water connections*
- Deadline for ordering stand security*
- Deadline for ordering stand cleaning
- Deadline for ordering waste disposal
- Deadline for tableware rental
- Deadline for ordering internet and telecommunications*
- Deadline for ordering forwarding services
- Deadline for ordering (long-term) parking permits*
*It is possible to make a reservation at a later point in time for an additional charge.
Service shop Hotline
Download calendar entry To the Service shop
Tel. +49 221 821-3666
E-mail -
Services
Deadline for ordering fire protection
17.01.2024 | 5:00 PM
Place your order through the service shop. It is possible to make a reservation at a later point in time for an additional charge.
Service shop Hotline
Download calendar entry To the Service shop
Tel. +49 221 821-3666
E-mail -
Services
Deadline for ordering conference and office catering
31.01.2024 | 5:00 PM
at Koelnmesse GmbH
Download calendar entry Website
Aramark Restaurations GmbH
Deutz-Mülheimer Straße 30
50679 Köln
Tel. +49 221 284-8584
Fax +49 221 284-8599
e-mail -
Services
Deadline for ordering parking spaces for trucks/containers/trailers
31.01.2024 | 5:00 PM
Please note: Allocation is subject to availability.
Site Security/Logistics
Thomas Krohm
Download calendar entry To the Service shop
Tel. +49 221 821-2978
Fax +49 221 821-3209
e-mail -
Services
Deadline 12.02.2024 for ordering in the service-shop
12.02.2024 | 5:00 PM
Place your order through the service shop!
- Deadline for press compartments
- Deadline for ordering room rental (office and conference rooms)
- Deadline for ordering furniture rental
- Deadline for plant rental and sale
- Deadline for ordering audio/video/PC equipment rental
- Deadline for light, video and sound systems
- Deadline for ordering hostesses/stand staff and setup, dismantling and supporting staff
- Deadline for material impregnation
Service shop Hotline
Download calendar entry To the Service shop
Tel. +49 221 821-3666
E-mail -
Stand construction
Start of Construction period
14.02.2024 | 8:00 AM
Please observe the traffic guidelines and the vehicle admission.
Site Security/Logistics
Thomas Krohm
Download calendar entry Construction and dismantling instructions
Tel. +49 221 821-2978
Fax +49 221 821-3209
e-mail -
Stand construction
End of Construction period all halls
19.02.2024 | 6:00 PM
Please observe the traffic guidelines and the vehicle admission.
Site Security/Logistics
Thomas Krohm
Download calendar entry Construction and dismantling instructions
Tel. +49 221 821-2978
Fax +49 221 821-3209
e-mail -
Trade Fair
Start of the fair
20.02.2024 | 8:00 AM
This opening times are valid for exhibitors. Visitors can access from 09:00 a.m.
Tel. +49 221 821-3998
Download calendar entry To the opening times
Fax +49 221 821-3999
e-mail -
Stand construction
Start of dismantling
24.02.2024 | 6:00 PM
Trucks will be permitted to enter from 8:00 p.m. The stand may not be partially or completely cleared, nor may exhibits be packed away, before 6:00 p.m. on 24.02.2024. Koelnmesse has the right to impose a contract penalty of up to 5,000.00 euros for each time that an exhibitor violates this regulation. Koelnmesse may in addition/as an alternative bar the exhibitor in question from participating in the following event.
Site Security/Logistics
Thomas Krohm
Download calendar entry Construction and dismantling instructions
Tel. +49 221 821-2978
Fax +49 221 821-3209
e-mail -
Trade Fair
End of the fair
24.02.2024 | 6:00 PM
This opening times are valid for exhibitors. Visitors can access till 06:00 p.m.
Tel. +49 221 821-3998
Download calendar entry To the opening times
Fax +49 221 821-3999
e-mail -
Invoice
Mailing final invoice for services
25.02.2024 | 9:00 AM
Koelnmesse GmbH is entitled to collect an adequate down payment for the services provided at an event – e.g. electricity and water supplies, media services etc. The amount of the down payment for services is based on the services invoiced at the previous event. For exhibitors that did not take part in the previous event, the down payment amounts to 26,50 EUR / sqm. Following the event, a separate invoice will be drawn up for the services provided; the down payment will be credited to this amount. Invoice amounts are payable immediately upon receipt. If the down payment exceeds the amount charged for services provided, the excess amount will be paid back to the exhibitor. Exhibitors are not entitled to have interest paid on their down payment.
Tel. +49 221 821-3998
Download calendar entry
Fax +49 221 821-3999
e-mail -
Stand construction
End of dismantling
27.02.2024 | 6:00 PM
Please observe the traffic guidelines and the vehicle admission.
Tel. +49 221 821-3998
Download calendar entry
Fax +49 221 821-3999
e-mail